Every invoice, checked against what you expected
Finance puts each week's invoices beside what your own records say they should have paid, line by line and day by day. A short-paid line becomes a dispute that management files on Amazon's page by hand, and the tracker follows it to what came back. For owners and admins, and any role you give Finance.
Payroll efficiency watches what you pay. Reconciliation watches what you are paid.
Expected against paid, line by line
- Totals: expected, paid, short-paid and recovered, for each week.
- Status: each line reads Matched, Missing, Short-paid, Overpaid, Disputed or Included.
- Included: crash routes, helpers and rescues shown inside the route lines they are paid in, with their counts.
- Fixed monthly: the monthly payment checked against what you expected, month by month.
Each invoice checked on its own
- Weekly service: routes by service type and block, late cancellations and packages, day by day.
- Incentive: what your tier should have paid.
- Vehicles: your fleet against each van type the invoice pays for.
- Training: each training day checked person by person.
- New invoices are added and checked once a day while your sync runs, with nobody typing them in.
A dispute tracker, filed by management
Open a dispute from any mismatch and it starts with the line's text and the amount already filled in. Attach the evidence, file it on Amazon's own page, and move it from draft to submitted to approved or denied, with what was recovered. Fleet Cadence does not file anything with Amazon. On Mondays, when there is something to say, Ops Alerts gets last week's invoice check: what was short, the open disputes and what was recovered this month.
Rental bills, and each day's earnings
- Rental bills: upload a rental company's bill as a spreadsheet, name its columns once, and each unit's billed days are checked against its pickup, its return and the days it ran a route.
- The day: what the routes earned on your rate card against labor, vans, rentals and your other costs, a day at a time.
- Rates and costs: set once by an admin, and used by every page here.
Questions
Does Fleet Cadence file the dispute with Amazon?
No. It writes the text and tracks the dispute; management files it on Amazon's page by hand and moves its status in the tracker.
Who can see Finance?
Admins, and any role the Role Manager gives Finance. Nobody else.
What about the rental company's bill?
Upload it on Rental bills and each unit is checked against your own rental records. Nothing is sent to the rental company; the page writes the text for you to send.
The rest of the day
See it on your own routes
Your first month of the whole platform is free, for everyone, whenever you start. A week of real routes, punches and write-ups is the only way to judge this, and that takes a month to build up.